Southern African rental portfolio operations
EstatePro
A focused agency console for properties, owners, tenants, leases, inspections, maintenance, finance records, documents, and compliance evidence.
Feature list
Everything an agency needs to run the rental desk
EstatePro groups the daily agency workload into connected operating areas, so teams can move from a portfolio issue to the lease, document, owner, tenant, compliance record, or audit trail without losing context.
Portfolio register
Track properties, units, owners, tenants, contacts, and occupancy from one structured record.
Lease lifecycle
Manage renewals, expiries, deposit evidence, lease documents, and critical dates.
Inspection workflows
Coordinate incoming, outgoing, and routine inspections with follow-up actions.
Maintenance approvals
Capture tickets, quote values, owner decisions, vendors, and completion notes.
Document vault
Keep mandates, leases, FICA records, inspection evidence, and notices attached to the right account.
Finance records
Monitor arrears, deposits, owner statements, and record-only financial actions.
Compliance evidence
Maintain PPRA, FICA, POPIA, document retention, and agency-level compliance checkpoints.
Notifications and audit logs
Surface deadlines, assigned work, risk events, and a clear activity history.
Daily workflow
Keep urgent portfolio work visible
EstatePro turns scattered admin into a shared operating queue so renewals, inspections, deposit deadlines, arrears, and owner approvals do not disappear inside inboxes and spreadsheets.
Record the property, lease, party, document, or maintenance event once.
Use dashboards, dates, risks, and notifications to decide what needs action.
Attach decisions, documents, notes, and audit history to the portfolio record.
Built for local controls
Compliance work stays connected to the portfolio
EstatePro keeps operational records and compliance evidence together, giving agency teams a clearer view of what is complete, what is overdue, and what needs escalation.
PPRA readiness
82%
FICA evidence
74%
POPIA retention reviews
61%
Contact EstatePro
Talk to us about your rental portfolio
Share your agency details and the size of your managed portfolio. EstatePro will respond with the next practical step for a product walkthrough.